Asset Assignment

 Instructions

1. The search closest function allows the user to select an asset based on how close it is to a waypoint in the selected request.  This allows the user to minimize response time by choosing the asset with the shortest travel time either to the patient pickup or drop off location.

2. There are two ways to access the search closest function: on the request strip or through the request screen.

3. Every request strip has a search closest function on it, as highlighted in the image below; right-clicking on the request strip will also bring up an option to search.

4. Clicking once on the Search button will bring up the search closest window. Ground asset times are indicated by the (g) next to the ETE. The Cost column is a User Group permission titled Costs. By setting the permission to Hidden the Cost column will be removed from this dialog.

5. The Search closest drop-down allows the user to search for the closest asset, hospital, agency, or airport to a given location. 

6. The drop-down menus at the top of the window allow the user to select what they are searching for and where. 

7. The locations that can be searched are limited to the locations entered as waypoints in the request and the current position of the asset assigned to the request if there is one. 

8. If searching for an asset, secondary filters will appear that allow the user to further refine their search based on the type of asset desired and its capabilities. 

9. Additionally, the hospital search has a secondary filter to specify certain hospital capabilities, set up by an Administrator.

10. Alternatively, the user can access the search closest function through the request window itself. 

11. Double-clicking on the request strip will bring up the request window, which has an integrated search closest function.

12. Assignment Window

a. Crew will automatically populate with the crew members currently assigned to the asset in the crew section, but the user has the option to modify the crew members in the event of a change. The user can also add additional crew members by selecting a crew position from the drop down menu below the crew names.

b. Starting Location allows the user to specify the starting location for the asset from three possibilities: the asset's current position (North Bend base in the example image), the asset's assigned base (North Bend), or the first waypoint for the request (KBTM-Bert Mooney). Disposition allows the users to specify the status of the asset assignment; either launch, standby, or launch as standby. This will send the asset the appropriate page set in Administrator>Pager Settings.

c. Warnings will appear at the bottom off the dialog. All of the warnings must be overridden or the issue fixed prior to the Assign button being enabled. All overridden warnings will record in the request history the user name and that they were overridden.

d. Clicking Assign will assign an asset to the request. Depending on the organization's pager settings, this can cause the page window to appear and the color of the request strip will change from brown to the appropriate request status.

   In the image below this search function only searches for assets closest to the pickup waypoint; it cannot find hospitals, agencies, or airports nor can it find assets closest to another waypoint.  The pickup waypoint must have latitude and longitude coordinates in order for the search function to search for assets nearby.